Description: First just to be clear this job is based on working from 9 am to 6 pm New York time Monday through Friday. You will be required to check in on Video Skype 5 times a day and must always be able to answer our Skype chats. We are only mentioning this first so you understand this is a job that you will talk to us throughout the day.
The first quality you MUST have is be very organized.
You must also speak Perfect English.
You will make calls to clients to follow up on appointments so you must have or be willing to buy a headset. An average day involves 30 calls along with all the items below.
We’re looking for seasoned Executive assistant who will work directly with an executive of our company. Responsibilities will include:
-Setting up automatic email updates
-Reviewing and streamlining investment grade property
-Learning and understanding the marketing and analysis part of a Real Estate Purchase
-Editing PDF documents to include our company information
-Following up with sellers and buyers
-Managing multiple spreadsheets and updating client data on it
-Organizing data base daily
-Using our CRM to coordinate outgoing marketing emails
Also, important function of the EA is to assist Executive to manage and do HR tasks for offshore staff. Ensuring that deliverable of both executive and staff are met is also part of the responsibility.There might also be instances that direct management of a few offshore staff is needed. THIS ROLE IS 100 PERCENT VIRTUAL SO YOU MUST BE ABLE TO WORK FROM HOME AND HAVE GOOD RELIABLE INTERNET AND BACKUP SERVICE TOO.
MUST SPEAK FLUENT ENGLISH
MUST BE VERY VERY VERY DETAIL ORIENTED
High level of professionalism
High level of organization
High level of attention to detail
High level of writing skills
Need constant access internet (always available online)
Internet connection must be at least 2 mbps (capable for Skype calls and upload/download of files)
Ability to work independently
Quick to learn and adapt to new things
48 hours per week (including an hour or two on Saturday & Sunday)
20 days paid annual leave (accrued)
5 days of sick leave (accrued)
- Microsoft Office: 1 year (Preferred)
- Microsoft Word: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
- administrative assistant: 1 year (Preferred)
- English (Preferred)